NATIONAL COUNCIL OF CHINESE INSTITUTE OF ENGINEERS -USA
Rectified on June 18, 1995
ARTICLE I: OBJECTIVES
The objectives of the National Council is to coordinate and support activities which are of national or international nature, and to foster unity and fellowship among the engineering professionals of all local chapters.
ARTICLE II: MEMBERS
The National Council Members are representatives from local chapters according to the number of subscribed members of each local chapter:
Number of Members Number of Representatives
to the National Council
25 to 35 one
36 to 100 two
101 to 200 three
201 to 300 four
more than 300 six
The Council members are, representing the local chapter members to propose and vote on issues which are to the interest of the members of the Chinese Institute of Engineers, USA. The Council members are also to elect or be elected the Officers of the National Council or special committees appointed by the National Council to carry out the duties described in Article IV or tasks approved by the Council to the benefit and on behalf of the Chinese Institute of Engineers, USA.
Change in the number of representatives from a local chapter as a result of change in the number of local chapter members, including newly established local chapter, needs to be reported to the Chairman of the National Council one month before the next Council meeting and to be approved by the National Council at the meeting. The change in representative number, upon the approval of the Council will take effect immediately after the conclusion of the meeting.
Substitution of individual representative from a local chapter should be reported to the Chairman of the National Council one week before the next Council meeting.
ARTICLE III: LOCAL CHAPTER DUES
The annual contribution from each local chapter to the National Council shall be determined by the National Council. However, the chapter membership dues are waived for the new chapter in its first year of operation. The local chapter dues to the National Council for the previous year must be paid in full at or prior to the first National Council meeting each year beginning January 1st. If the local chapter dues are not paid in full, the representatives from that local chapter shall cease to exercise their right at the National Council.
ARTICLE IV: MANAGEMENT
The National Council management team should consist of four officers: Chairman, Vice Chairman, Secretary, and Treasurer. The duties and authorities of the officers are:
Chairman- the principle executive officer of the National Council to preside the National Council meeting, to execute and supervise all business affairs prescribed by the Council. Be a custodian of the National Council records, including all meeting minutes and correspondences, and maintain a current Council member roster.
Vice-Chairman- in the absence of the Chairman or in the event of his inability or refusal to act, the Vice-Chairman shall perform the duties of the Chairman.
Secretary- to take notes and draft the meeting minutes of each National Council meeting and such other duties as from time to time assigned by the Chairman. The meeting minutes of the previous National Council meeting should be mailed to members at least one month before the next meeting for proofreading prior to the final approval of the minutes at the meeting.
Treasurer- have charge and custody of and be responsible for all funds of the National Council; receive and give receipts for moneys due and payable to the Council, and deposit all such moneys in the National Council bank account. The Treasurer will prepare and submit a financial report to the Council Members at each National Council meeting. Any single expense item exceeding five hundred dollars ($500) is subject to approval by the Council unless the expense item is explicitly described in this bylaws.
The National Council should appoint special working committees for METS ( Modern Engineering and Technology Seminar and SATEC (Sino-American Technology and Engineering Conference), and other working committees, such as Public Relation, Fund Raising, and Membership Committees from time to time to carry out specific tasks as prescribed by the Council. The two special working committees, METS and SATEC are to work with their counterparts in Taiwan and mainland China in preparing and holding the biennial METS and SATEC conferences. The National Council shall elect the Officers of these special working committees when necessary as determined by the Council. The METS and SATEC officers have the sole authority and responsibility independent from the National Council officers to act upon the committee afairs on behalf of the Institute. However, any documents regarding SATEC and METS should be copied to the National Council Chairman for record keeping. If the expertise of the National Council Chairman fits the technical agenda of METS or SATEC being held during the term of the Chairman, the National Council Chairman will automatically serve on the Advisory board. It is also appropriate to recognize and introduce the Chairman of the National Council and Presidents of local chapters at the opening ceremony of the SATEC and METS if the National Council Chairman or Presidents of local chapters are present.
There are also two advisory councils to the National Council: Honorary Advisor Council and Advisor Council. The number and term of the Honorary Advisors are not limited. The term of the Advisors is two years and the number of Advisors should not exceed five at any given time.
Any form of communication, such as gifts, awards, or statements, which bear the official name of CIE/USA, by the Officers of the National Council or the two special working committees shall be approved by the National Council.
Any workshop or seminar conducted outside of USA by the local chapter shall be presented and approved by the National Council.
ARTICLE V: ELECTION
At the first National Council meeting of each year, beginning January 1, new officers should be elected by secret ballots from the attending members. However, only members present at the meeting can be nominated. The outgoing Chairman, Vice-Chairman, Secretary, and Treasurer should transfer their authorities and duties, including the signature authority of the bank account to the newly elected officers immediately after the election. The election of Officers for the working committees should follow the same rules as the election of National Council Officers.
ARTICLE VI: APPOINTMENT OF ADVISORS AND HONORARY ADVISORS
The immediate past Council Chairman automatically becomes an advisor. An Honorary Advisor or an Advisor other than the immediate past council Chairman should be nominated by a local chapter president and appointed by at least two thirds (2/3) of the attending council members.
The nomination of Advisor or Honorary Advisor candidate should be submitted to the National Council Chairman at least one month before the next Council meeting, so it can be included in the official meeting agenda and allows full discussion by the Council members.
ARTICLE VII: COMPENSATION
The Members and Advisors of the National Council shall serve without compensation. However the members are entitled to reimbursements for travel expenses for carrying out their duties. Individual reimbursement shall be limited to $300 annually. In case of chapter reimbursement, the President should furnish a request with the names of the representatives attending each National Council meeting listed to the Treasurer. In either cases, the total amount of travel expense reimbursement to each chapter shall not exceed 80% of the local chapter's contribution. However, reimbursement for reasonable administrative expenses to the Officers of the National Council and working committees are not included
ARTICLE VIII: MEETINGS
The National Council shall meet at least twice a year. The meeting shall be held at such places where a local chapter annual convention is held or as may be determined by the National Council. More than fifty percent of the members shall constitute a quorum at any meeting of the National Council.
ARTICLE IX: AMENDMENTS
These By-Laws from time to time may be altered, amended or repealed by a two-thirds vote of the National Council members present and voting, provided, however, that such action shall only be taken if notice thereof is set forth in the notice of the meeting at which the proposal is to be considered; and further provided that all amendments of these By-Laws at any time made, in order to be valid, must be consistent with the objectives of the Council, as contained in its original charter.